List of Documents For Company Registration
As experienced consultants for company registration, we at Setindiabiz understand the importance of documentation in ensuring a smooth and successful registration process for a Private Limited Company. The list of documents below is for the Company Incorporation by all Resident Indians.
Permanent Account Number (PAN Card): The Income Tax Department in India issues a Permanent Account Number (PAN), which is printed on the PAN Card. All proposed directors and shareholders must submit copies of their PAN cards during the incorporation process, which is a mandatory document.
Aadhar Card Issued by UIDAI: The Aadhar Card issued by the Unique Identification Authority of India (UIDAI) is mandatory for all Resident Indians. Ensure that your aadhar is linked to the PAN Card and mobile number for OTP-based verification during incorporation, especially when creating a digital signature for you.
Front Facing Colour Photo: Submit a digital copy of the photo of each proposed director and shareholder with a full-face frontal view and a plain white or light-coloured background. Ensure that the photograph is recent and closely matches with other documents.
Government Issued Identity Proof: For Identity proof, the promoters of Pvt Ltd Company may submit any government-issued identity document that is valid and has correct particulars. You should carefully check your name and father's names and ensure they match the details on the PAN Card exactly. For ID proof, any one document from the following.
- Passport
- Aadhar Card
- Driver License
- Voter ID
Current Residential Address Proof: Every company promoter (Director as well as shareholder) must submit documentary evidence of their residential address. Any document that is not older than two months from the following can be submitted as the Residential Address proof.
- Bank Statement
- Electricity Bill
- GAS Bill
- Telephone Bill
- Mobile Bill
Proof of Registered Office Address: At the time of incorporation, proof of registered office address is submitted, and the address should not be older than two months. Ensure that the utility bill has the full name of the owner of the premises and complete address with city, state and pin coder. Any one document from below is acceptable:
- Electricity Bill
- Telephone Bill
- GAS Bill
- Mobile Bill
NOC from the Owner of the Registered Office: The owner of the premises where the private limited company shall have its registered office need to issue a No Objection Certificate (NOC) for incorporation of the company at that address. Contact us for the format.
Incorporation on Communication Address
In India, entrepreneurs starting a new business can begin their company registration process with a “communication address” as a temporary address. However, within 30 days of incorporation, they need to establish a physical “registered office” in the same state and file Form INC-22 with the ROC.
Annual Compliance for Private Limited Company
Annual compliance for a company in India consists of mandatory reporting activities undertaken after the close of the financial year. The primary responsibility of meeting the compulsory yearly reporting to the Registrar of Companies (ROC) and filing of company ITR is on the director of the company. Any non-compliance would attract severe consequences in the form of a late filing fee and penalty, and, in some cases, ROC may initiate prosecution proceedings. The compliance team of setindiabiz helps you with the annual filing for your company. Here is the list of activities that you should complete for
Annual Compliance Activities
- Completion of Accounting & Book Keeping
- Preparation of financial statement as per Schedule III
- Get the financial statement Audited by the CA
- Prepare Directors Report
- Conduct Annual General Meeting (AGM)
- File Company Income Tax Return (ITR)
- File ADT-1 form to ROC in case the auditor change
- File AOC-4 Form to ROC to report the financial statement
- File MGT-7 Form to ROC (Annual Return of Company)
