Director DIN KYC Filing
Last Date: 30 September 2024
We offer assistance in filing the Director's KYC to the ROC using the DIR-3 (KYC) Form. This is a mandatory annual compliance for Company Directors or Designated Partners of LLP who were allotted the Director Identification Number (DIN) on or before March 31st, 2024.
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Filing of Director DIN KYC
Mandatory annual filing of KYC by every company director or the designated partner of LLP in India
Important Points :
- Annual Filing of DIN KYC
- Avail Free Consultation
- Mandatory Compliance
- 100% Online Process
- For every person having DIN
- Last Date: 30 Sept 2024
Overview of the Annual Directors KYC Filing
| Professional Fee | ₹500/- Per DIN KYC |
| Government Fee |
|
| Due Date | 1st April 2024 to 30th September 2024 |
| Timeline | 1 Day |
| Applicability | Every DIN allotted on or before 31st March 2024 |
| Nature | Mandatory Compliance |
Why is Director KYC required?
In order to maintain correct and accurate contact details such as Mobile, Email and Address of the director, every person who has been allotted a Director Identification Number (DIN) must file an annual KYC with the MCA before 30 September. Non filing would result in deactivation of DIN.
Who needs to file the Director KYC
It is mandatory for every person who has been allotted a Director Identification Number (DIN) on or before the end of the last financial year, i.e. 31st March, to file the KYC of the director in the prescribed format called the DIR-3 (KYC) Form to the Registrar of Companies (ROC). This means every person with a DIN issued on or before 31st March 2024 is required to file the Form DIN KYC starting 1st April 2024 and must file their KYC before 30th September 2024
- DIN Number is allotted on or before 31 March
- MCA Website Link to know DIN Details
- Recommended even if resigned as director
- DIN can be surrendered if not used before
Even if a person has resigned as a director, doesn't hold any directorship, or is not a designated partner of any LLP, they still need to file the Directors KYC. The only criterion for applicability of filing the Director KYC is the possession of a DIN. It is interesting to note that If a person has been allotted a DIN, the same cannot be surrendered if it has been previously used in any directorship or as a designated partner of an LLP. The DIN can only be surrendered if the DIN allotted is never used to become a director in a company or designated partner of an LLP.
What is the due date for Filing DIR-3 KYC?
The last date for filing of Director KYC for the Financial Year 2023-24 (ending on 31st March 2024) is 30th September 2024. However, the Director KYC can be filed on or after 1st April 2024 and until 30th September 2024. If the Annual Filing of the DIN KYC is not completed within the due date, then the status of the DIN is changed to Deactivated. A deactivated DIN primarily restricts the director's ability to act as a director.
Every DIN holder whose DIN has been deactivated due to non-filing of DIR-3 KYC must file an eform known as DIR-3 KYC or perform KYC through the web service along with the applicable fee. Once the form (DIR-3 KYC) is filed, it is approved on an STP basis, and the system will automatically reactivate the DIN. Non-compliant DINs' status would remain 'Deactivated due to Non-filing of DIR-3 KYC.' However, please note that filing of DIN KYC after its due date attracts an additional government fee of Rs. 5000/-.
30 September 2024
When DIN KYC is Filed before due date
When filed after the Due Date
What are the forms filed for the Director's KYC ?
To file Directors’ KYC on the MCA portal www.mca.gov.in, you can choose between web-based and form-based (DIR-3 KYC) methods. First-time filing of the director KYC is done via the prescribed pdf form “DIR-3 KYC”. While the subsequent DIN KYC filings can be done via web-based filing. The web-based filing is applicable only in the subsequent year of filing and when there is no change in the director’s particulars. If there are changes in the director’s particulars, an application in DIR-6 must be filed first before completing the DIR-3(KYC) form. Please note that in both methods, the director’s email and mobile number are verified by way of OTP.
Process of Filing Director's KYC Filing
The process of filing the KYC for a Company Director or designated partner of an LLP is exactly the same. It can be completed entirely online through the official portal of the MCA. Professional certification is required for the first KYC filing or filling after any amendment in KYC data. However, for subsequent filings, KYC can be done with OTP verification. Follow the four steps below to file the KYC for the director.
Step 1: Checking DIN Status
To complete the Director's KYC Filing process, you must first check the DIN status. To do this, please visit the MCA website at www.mca.gov.in and navigate to the DIN section under the MCA services tab. If you need any help, feel free to contact us through chat, phone, or email. You can proceed to the next step once you have confirmed your DIN status.
Step 2: Accessing the correct form
You have two options for filing the Director's KYC: the e-form (DIR-3 KYC form) or the web-based form. The e-form should be used for new filings or updates to existing KYC details. The pre-filled web-based form is for the subsequent filing of the DIN KYC. To initiate the process, visit the MCA website and select the appropriate form.
Step 3: Fill the KYC Form & OTP Verification
To complete the KYC process for a director, fill in the correct form with their name, address, nationality, gender, date of birth, PAN, ID, Aadhar, DIN, mobile and email. Some fields may already be filled out in web-based cases if the form is web-based, requiring only the input of the DIN number. Click "Send OTP" to receive verification codes on your mobile and email, which you must enter accurately to complete the process.
Step 4: Certification & Filing of DIR-3 KYC
To complete the DIR-3 KYC form, digitally sign and certify it using a Digital Signature Certificate. A Chartered Accountant, Company Secretary, or Cost Management Accountant must also certify the form. Submit it on the MCA website. There is no government fee for timely submission, but a late filing fee of Rs. 5000 applies after September 30th.
Documents Needed for Director KYC Filing
Photograph The front-facing latest passport-size colour photograph of the director of Partner of LLP is in JPEG format.
Passport, Voter Card, Driving License, Electricity Bill, Telephone Bill or Aadhaar (Not Older Than 2 Month)
PAN is mandatory for Indian Citizens; Please submit a copy of your PAN card. Ensure that the particulars are updated.
A mobile number is required for OTP verification. Foreign citizens must provide their overseas mobile number.
Passports are mandatory for foreign citizens; however, if the Indian applicant has a passport, then it is mandatory to file.
Furnish your email ID so the government can send communication and OTP for verification.
Frequently
Asked
Questions
Frequently Asked Questions
The Director KYC is an annual process that requires the submission of updated contact information of a director to the Registrar of Companies using the DIR-3 KYC Form. There are no government fees for filing the DIN KYC. However, if the DIN KYC Form is not filed within the specified time frame (30th September), the associated DIN will be deactivated, and a subsequent fee of ₹5000/- will be required to reactivate the Director Identification Number (DIN).
Every person who has received a Director Identification Number (DIN) on or before 31st March of a financial year must submit an electronic form (e-form) called DIR-3 KYC to the Registrar of Companies (ROC) on or before the following 30th September, as part of their compliance obligations.
The process of filing the director’s KYC in DIR-3 (KYC) begins on 1 April, after the end of the financial year. For example, for FY 2023-24, the KYC filing process would start on 1 April and can be filed until 30 September 2024.
Director KYC filing with the ROC is a yearly activity. It is necessary to keep the records of the directors correct and up to date by the MCA.
Filing KYC (Know Your Customer) for the director begins on 1st April and ends on 30th September. During this period, no government fee is applicable for filing. However, if the filing is done after the mentioned date, a late filing fee of up to ₹5000/- may be imposed. Therefore, all DIN holders must complete the filing process by 30th September following the close of the financial year. For example, concerning FY 2023-24, the last date would be 30th September 2024. This will help you comply with the regulatory requirements.
Please check your email for confirmation emails from the MCA after the approval of the DIN KYC. If you have any difficulties, feel free to consult with us.
As for filing the director KYC, there is ample time beginning on 1st April and ending on 30th September. There is less chance of an extension in the due date of filing the DIN KYC process if there is some extraordinary situation. We will update this page with the new filing dates in case of any extension.
It is important to note that there is no government fee for the Directors Identification Number (DIN) KYC filing, whether done through the Web-Based KYC or via the DIR-3 (KYC) filing process. However, the filing is delayed beyond the due date of 30 September. In that case, a fine or additional fee of ₹5000 will be applicable. Therefore, it is crucial to ensure timely submission to avoid any penalties or extra charges.
The filing of DIR-3 KYC (Know Your Customer) is mandatory not only for disqualified directors but also for those seeking to comply with regulatory requirements and maintain transparency in their directorship positions. This step is essential for upholding corporate governance and fulfilling legal obligations, thus ensuring the integrity and credibility of individuals serving in such roles.
Effective 30th September, the MCA21 system will designate all approved Director Identification Numbers (DINs) allocated before 31st March and lacking a submitted DIR-3 KYC form as “Deactivated.” “Non-filing of DIR-3 KYC” is the explanation for the deactivation. A deactivated DIN renders the holder ineligible for any directorial positions in any company.